Welsh Castles Relay 2018 - FAQS

The race

Welsh Castles Relay is an officially licenced / permitted race organised by Les Croupiers RC.  It’s a 20 stage road race for experienced runners from Caernarfon Castle to Cardiff Castle.   

Race dates

2018 will be the 36th anniversary of the race and it takes place on 10-11 June.

Applications to the race will open on 15 January 2018 and close on Wednesday 7 March. Selection then takes place and successful applicants (teams) are notified shortly thereafter. 

Categories

There are four categories:  open, veterans, ladies and business house.   All UK teams must be affiliated running or athletics clubs, with the exception of the business house teams. Runners must be first claim for their club.

Normally the race is over-subscribed within the open category. This means the WCR committee has to take tough decisions and sometimes unfortunately turn some clubs away.  We do want to include as many as possible but health and safety factors and the volume of race traffic restrict us, and of course that must be our primary concern.  Ladies, veterans and business house categories are generally under-subscribed. 

Teams

A team requires at least 20 runners – one per stage – and reserves in case of any last minute pull outs due to injury etc.  No-one may run more than one stage**.

Teams can be single or mixed gender (with the obvious exception of the Ladies teams).

Business house runners should be current employees or their spouses/civil partners, sons or daughters.  **An affiliated club runner may run for their club’s team and also for their Business House team (if eligible as described above, but they cannot represent both on the same stage).

Teams must take part in official club vests only, or same team shirts for business house entries.

Entry fee

The entry fee for 2018 will be £450 affiliated clubs and £650 business house.  

An Additional Administration fee deposit of £50 will also be required with the application but returned to those who adhere to the instructions and deadlines given for registration and administration purposes.  

Online registration

Competing teams will need to register their squad of runners online within a set time period.  We ask that as many people are registered as possible so that the team has plenty to draw upon as reserves. No-one can run less they have been registered in advance and have signed their disclaimer.  

Online registration will open on 22 April and close on 31 May.

Runners

Teams must field runners who can maintain no slower than 9 minute miles on hilly terrain and note that each stage has a time cut off, which is stringently applied.  There is a time check point approximately half way on each stage.   

No roads are closed so runners must have previous experience of open road races on an un-supported basis. 

The race includes very exposed hilly sections so runners need to be prepared for adverse weather. 

Runners must take part at their own risk.

Age restrictions

Runners should be 18+ years and medically fit to take part.  A few shorter stages are suitable for 16-17 years+ (in accordance with UK Athletics rules).   The age of men for veteran category is 40+ years and for women 35+ years.

Role of Team Captain 

Teams taking part will need to appoint a Team Captain and ideally a Manager or Deputy to assist. They are responsible for everything to do with the team’s participation and its runners, including all pre-race communication and administration.  Parts of the roles can be delegated to others in the team but the Team Captain carries responsibility overall and must attend the pre-race briefing in Caernarfon before the start of stage 1. He/she must respond to email communications promptly.

Marshalling duties

Each team competing has marshalling duties on specific stages.  Honouring these duties is very important and the Team Captain is responsible for ensuring that all marshals are in place for the times required.  Bibs are provided.   Marshals are supported by teams of trained ‘flying marshals’ who add extra support on each stage, especially for the more difficult junctions and crossings.  Teams need to provide marshals that are pro-active and properly briefed by their Team Captains in advance of the race weekend.   Marshalling performance will form part of the race entry selection process.

Transport

The stage starts and finish points, and routes themselves, are mostly within small villages and towns, on road-side lay-bys and on narrow or winding roads.   Traffic congestion is a problem so to minimise this we expect teams to use people carriers and mini buses.  This is the best way to ensure runners arrive at their start points and are collected from their finish points on time.    It is wise to work out a schedule in advance and have a pool of drivers, fully briefed. 

Accommodation

Teams are responsible for finding their own accommodation. However there is free floor space with mats and shower facilities at Caernarfon leisure centre (Friday night) and Newtown High School allow free camping on their school fields (Saturday night). The adjacent leisure centre provides changing facilities, showers and toilets for campers. You’ll need to bring your own camping kit.

You may wish to search for other accommodation on a charged basis using www.visitwales.com/holiday-accommodation or other online accommodation search facilities or AirB&B

First Aid

First aid is provided by Acute Medics who travel with the race for the entire duration of the weekend.  

Charity

We don't organise this race for charitable purposes, but for the pure sport and enjoyment of running. If you wish to carry out any personal fundraising activities then please note that we do not hold street collection licences nor do we attract crowds of spectators as the race moves quickly from one place to another. 

Race organisers / Contact Us

Welsh Castles Relay relies on the hard work of a committed band of volunteers from Les Croupiers RC. 

The core workers are:

John Griffin                        Race Director

Phil Cook                            Race Director

Amanda Thompson          Race Administrator/Sponsorship         

Mike Davies                       Marshals & Officials Coordinator

Jeff Aston                           Referee / Results

John Upstone                    Online Registration / Results        www.welshcastlesrelay.org.uk 

Dave Hodges                     Sponsorship